Sign up to receive updates, promotions, and sneak peaks of upcoming products. Linkedin Facebook Twitter Instagram. Health and Safety. How to write a health and safety manual. What is a Health and Safety Manual? Steps for Drafting a Health and Safety Manual. Write the manual for those who will use it regularly The manual should address the people who will be using it on a regular basis. Make sure all acronyms are explained either in an introductory section or by introducing them into the text using parenthesis.
Be sure to do the same for any symbols used. Avoid technical jargon. Use technical terms when necessary, but be sure to provide clear definitions to avoid unnecessary confusion. Gather industry standards and follow government regulations The International Organization for Standardization ISO has developed standards for specific areas such as food safety management and risk management.
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By having this certification it will allow him to earn refunds from WCB. If your company does not have a manual in place right now.
You may want to consider making it one of your top priorities. Although you can find different templates on the Internet for building a manual from scratch this can be time consuming and then you have to worry about whether you have covered all the regulations required. So one of the best bets is to have a professional safety person build the manual for you.
Of course not all safety people specialize in Safety Manuals so I have started to build a list of safety consultants and companies that can assist you with getting a professionally quality manual. So just click on the following link.
If you can't find what you need there just click on our Contact Us link on the side and send me any questions that you may have and I will answer them as soon as possible. Safety Manual Top Of Page. Subscribe To This Site. Ask managers to submit suggestions for different sections of the manual and how it should be organized.
Solicit feedback from employees about what they need guidance on. Don't feel like you need to accept advice from everyone, but it won't hurt to open this up to all of your employees. Try giving everyone a chance to participate in a survey about what sort of information would be most helpful in the manual.
Method 2. Include a table of contents at the beginning. This is important no matter what type of business you run. Employees can check here to easily find whatever they are looking for. Make sure to make the section headings clear, brief, and include page numbers.
Include templates of commonly used documents for easy access. Your business probably requires that employees keep a lot of records, such as transportation and safety logs. You can keep templates of these forms in the manual so that your employees always know where to find them. This will be especially helpful if they have access to electronic copies of the manual.
You can update these documents annually, or as often as needed. Make electronic and paper copies that are updated annually. It's a good idea to keep both formats so that employees can always easily access the manual. Keep paper copies located throughout your business, especially in areas where they might come in handy.
Areas where tools and chemicals are stored are good places to keep a manual visible. Keep an electronic version of the manual on your company website so that all employees can access it at any time. You might not have to change anything, but it's a good idea to look it over to make sure that everything is current. Use language that is easy to understand. While outside regulators may examine the manual to ensure all appropriate regulations are covered, they will not read it day-in and day-out like your employees might need to.
The manual should be written so they can easily understand and follow it. As you write, keep the following in mind: [12] X Research source Use short sentences and short paragraphs with simple words.
Write in the active voice. Avoid jargon so the manual is accessible to all employees. Try not to use complicated terms that only experts will understand. It's okay to use any necessary technical terms correctly, just make sure to give them context, and provide simple, clear definitions otherwise.
Explain acronyms. You can either have an introductory section listing all acronyms with their definitions or introduce them in the text with the full term followed by its acronym in parentheses and using the acronym thereafter. Explain symbols. As with acronyms, you can have an introductory section or explain the symbols as they appear throughout the manual.
Lay out the manual to be easily read and understood. The layout should help the reader focus on the most important concepts and should be consistent throughout the manual.
This will make it easy to understand the important safety information and will allow the reader to easily find what they are looking for. Try to keep the following in mind: [13] X Research source Use headings and subheadings to introduce topics, identify subtopics, and group text blocks.
Place drawings and the text that relates to them on the same page when possible. Use a readable font style and point size for ease in reading. For printed body text, to point size is best, with a somewhat larger point size for headings. Subheadings can be the same point size as the body text but set off in boldface, italics, or both. Use black text on white paper for the best contrast between text and background.
Shaded text boxes may be appropriate for callouts and sidebars as long as there is still sufficient contrast between the text and background. Include your email address to get a message when this question is answered.
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